OrangeHRM is very popular open source HRM application. OrangeHRM has various modules related to day to day activities included in HR area. Once you install OrangeHRM then you may have to set up initial settings for few modules. Like for timesheet what is your week start day, Different roles for employees. Here in this post we have tried to cover few of such modules with screenshot so that you can understand it. Let us go through it.
Add New Employee To OrangeHRM Employee Module
Once you login to OrangeHRM. You would like to start adding your employees to the application. To do that you have to go to “PIM” menu and have to select “Add New Employee” option. As shown in below figure enter Full name, Employee id, Photograph, check login details to create login details and click on “Saveâ€� button to add employee.
Assign Role To User
Once you created user in orangehrm, You can assign role to them. They will see all menu and other options related to assigned roles. As shown in below figure select user role/ESS and then enter Employee Name, User Name, status as enabled/disabled, Password and Confirm password fields and click on “Save� button to add User/Admin.
Define Timesheet Period
Timesheet is very popular module in Orangehrm. First time when you will click on Timesheet Menu; It will ask you to select First day of week. It will remain same for all the timesheet after that. Below screenshot is for the same, select First Day of Week and click on “Save� button.
Add New Job Titles
The job titles specific to the company can be defined in this option. To add an entry, go to Admin>> Job>> Job Titles and click “Add�. A screen as shown in below Figure would appear.
Click “Save� once the fields are added.
A list of job title(s) will appear as shown in below Figure. You may also enter multiple job titles. You may view Job Title details by clicking on the name of the “Job Title�.
To delete a Job Title click on the check box next to the Job Title name. It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking “Delete�.
Add New Pay Grades
The HR Admin can define the pay grade by setting a minimum salary, maximum salary, step increase, and the currency to be paid in. To add an entry, go to Admin>>Job>> Pay Grades and click “Add� and a screen as shown in below Figure would appear.
Click “Save� once the field is added.
Once you click “Save� the screen in below Figure would appear and you can now define the currency and the minimum/maximum salary for each pay grade created. You can define the pay grade by clicking “Add� under “Assigned Currencies� and then providing the pay details under “Add Currency�. Click “Save� to save the currency for the Pay Grade.
You can assign multiple currencies here and each currency defined will be listed as shown in below Figure.
You can edit details of a particular currency by clicking on the “Currency� name.
All pay grades added will be listed as shown in below figure. To view Pay Grade details click on “Pay Grade name.
To delete a Pay Grade click on the check box next to the “Pay Grade� name. It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking “Delete�.
Add New Job Categories
This feature allows the HR Admin to create job categories specific to the company to aggregate job classifications.
To add an entry, go to Admin>> Job>> Job Categories and click on “Add� and a screen as shown in below Figure would appear.
Click “Save� once the field is added.
A list of Job Category as shown in below Figure would appear once a “Job Category� is added. To view Job Category details, click on “Job Category� name. You may also add multiple entries of Job Categories.
To delete a Job Category click on the check box next to the “Job Category� name. It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking “Delete�.
Add New Work Shifts
In this feature the HR Admin can define work shifts for an individual or a group of employees. To add an entry, go to Admin>> Job>> Work Shifts and click “Add� and a screen as shown in below Figure would appear.
Click “Save� once the fields are added.
You may assign employees to the particular shift by selecting the employee’s name from the “Available Employees� box and “Add� him/her to the “Assigned Employees� box.
Note: An Employee list needs to be created first under the PIM Module before assigning employees to a particular work shift.
A list of work shifts as shown in below Figure would appear once a “Work Shift� is added. To view Work Shift details, click on “Work Shift� name. You may also add multiple entries of work shifts.
To delete a work shift click on the check box next to the “Work Shift�� name. It is also possible to delete multiple entries at the same time by clicking the check box entries you wish to delete and simply clicking “Delete�.
Add General Organization Information
Basic details of the company can be entered on this screen. To start adding information, go to Admin>> Organization>> General Information and click “Edit�.
Click “Save� once fields are entered as shown in below Figure.
